Room Rentals

Guidelines:
Make reservations directly by emailing or calling Jennifer Lang at (541) 346-2555. Please give 10 day notice for reservations, or 72 hours at the minimum.

When making a reservation, include what time you would like us to setup and event end time, or return room to classroom setup (such as the LLC Performance Hall). Include detailed setup explanations when reserving the Performance Hall, including what should stay and what should be taken out of the room. For example: extra chairs stacked against wall or removed from room. Note: no physical changes can be made in the classrooms or Bistro meeting rooms.

Reservations for LLC locations are accepted from University Housing only. Other groups must have prior authorization from Sandy Schoonover; email or call at (541) 346-2674.

Room reservations are for LLC Performance Hall and classrooms are available weekdays after 5 p.m., and on holidays and weekends. Reservations will be posted outside each room. Please be sensitive to other reservation times.

All additional AV equipment and technicians are to be reserved by the Event Sponsor through the EMU. Email Ryan Rugsby, or call at (541) 346-6288 to arrange details such as start time, end time, equipment needed, index for payment, etc. Requests must be made with the EMU by noon on the Thursday a week prior to your event.

Room	Equipment	Style	Max. Capacity
116 Bistro Meeting Room	• Conference table • Chairs	Conference Only	12
LLC North 123	• 40 desk chairs • Head table with 2 chairs • Ceiling projector • Overhead projector • Thin projector • Wall screen • 3 chalkboards • Desktop podium	Classroom Style Only	40
LLC North 125	• 40 desk chairs • Head table with 2 chairs • Ceiling projector • Overhead projector • Wall screen • 3 chalkboards • 2 tables in closet • Desktop podium	Classroom Style Only	40
Bean East	• 1 chalkboard • 1 screen, wall mount • 1 TV/VCR/DVD combo (in cabinet) • 1 coat rack (metal) • 16 tables • 65 chairs	Set must be specified	64
Bean West	• 1 chalkboard • 1 screen, wall mount • 1 TV/VCR/DVD combo (in cabinet) • 1 coat rack (metal) • 17 tables • 65 chairs	Set must be specified	64
Moore Dining	• 70 folding chairs • 1 chair rack • 1 piano with bench	Set must be specified	64

LLC South 101 (Performance Hall)
Setup varies depending on needs

Equipment in Room	Optional Equipment	Style	Max. Capacity
• 2 ceiling projectors • Overhead projector • Thin projector • 3 wall screens • Chalkboard • Tabletop Podium	Additional Performance Hall equipment that can be requested: • 65 chairs • 20 round tables • Stage • Ramp • Power Podium • 15 tables • 2 coat racks • Piano	Theater	300
		Classroom Style	156
		U-Shape	84
		Conference Style	100
		Rounds of 8	168

Room Setup Styles

There are various configurations that are suited to the purpose of different meetings and meals. The styles shown are illustrations of the most commonly used arrangements, although variations to these arrangements may be needed to provide for improved "fit" and "flow" within the room.

Theater Style This setup, using chairs only, provides the maximum capacity for each room and focuses the group on the presentation.
Classroom Style This setup with tables and chairs provides a comfortable setting for longer periods of time and provides a better work surface for participant note taking.
U-Shaped Style This style works well for a session that combines both presentation and some group interaction or discussion.
Conference Style This style provides the maximum workspace and an excellent setting for group discussion. Larger groups may require a hollow square version of this table setting.
Banquet Style Most often appropriate for meals, this setting can also be used for small work groups.